The Best Book for Using QuickBooks Online for Small Nonprofits


Not all nonprofits need to report to the IRS, but the ones that do need to report where the money came from, how it was spent, and why it was spent. QuickBooks makes it easy to tag expenditures to fundraising, programs, or general admin so that you can report exactly how each dollar was spent for each program or fund across your organization. At the end of the year, all of your data is organized in one location to save you time when preparing IRS Form 990. Advanced InventoryIncluded in the Platinum and Diamond subscriptions only. Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS.

  • Other QuickBooks reviews mention how the app is an integral part of their business—they run all invoices, recurring revenue, and e-commerce transactions through the system.
  • There is also an unlimited number of customer donation pages, and donors receive their own Kindful login where they can view and manage their pledges and donations.
  • If you only need to manage your donors and other contacts, this may be an affordable option for your nonprofit.
  • It’s a straightforward and smooth app to use to keep your books updated daily, and you can see all kinds of reports.
  • QuickBooks Online users can invite their accountants to access their QuickBooks information directly.

If you’re in the market for an accounting software for your nonprofit, it may be worth trying. They have a free 60-day trial, so you can test it out and see if it works for your organization. In this post, we’ll be looking at QuickBooks, the popular accounting software, and why it may be a great option for your nonprofit. We’ll discuss what it is, which versions are available, how easy it is to use, and much more. Our all-in-one fundraising softwarenow integrates with QuickBooks Online, allowing nonprofit fundraisers to save time, simplify their data, and get on the same page as their accounting staff.

QuickBooks Designed for Nonprofit Organizations

florida income tax rates love how QuickBooks Online keeps their books of accounts for income and expenses. The QuickBooks Advanced plan is geared towards medium-sized businesses that need a midrange accounting solution. You’re allowed to have more than five users, and you can customize access by role. If you have independent contractors working for you, then you’ll be glad to hear QuickBooks lets you send them a 1099 at the end of the year so they can report their income to the IRS.

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It’s important to be able to do these tasks efficiently, and store records reliably. Or you can create invoices for your members – then create items that correspond to the income line items and invoice them for these pledges. Then when you receive their payments you would apply the payment received against the member and record it that way. The expenses allocated by activity on page 2 include only expenses directly related to carrying out that activity. If the membership dues relate to the programs, put them there, if not, i would put them under management.

You can attach billable hours to client invoices to get paid for your work. Your bank and credit card transactions automatically sync to QuickBooks so you can track your income. For example, when a client pays you through QuickBooks Payments, that transaction will be recorded in the system.

Ways You Can Use QuickBooks Online Advanced for your Law Firm

Unfortunately, there’s no special discount on QuickBooks for nonprofits. That being said, as noted in some of the pricing options above, there are discounts for first time users for the first year or few months. QuickBooks Online can be further broken down into a few tiers that differ in the number of users, features, and pricing. The two tiers most suitable for nonprofits are Plus and Advanced. Keela is a comprehensive platform that gives you powerful, intelligent tools to manage your donors, mobilize your volunteers, market your nonprofit, and raise more money. Boards, staff, funders, the general public — there’s always a unique audience to report impact to.

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We are trying to format our board-approved annual budget in QB. If our fiscal year begins Oct 1, do we enter the full-year budget in Oct 2014? We tried to do this yesterday but my bookkeeper said that we have to enter budgets monthly which doesn’t sound practical. The equity section of every report always shows lump sum for Net Income, which doesn’t separate out restricted vs. non-restricted income earned. I’m looking for a book that will help me map my accounts to assist our CPA to prepare the 990. When deciding to choose which QuickBooks Online plan to use for your small business, you may start with a lower p…

Free accounting software for nonprofits

I am the Financial Controller behind Goshen Bookkeeping & Consulting. I help nonprofits and small businesses increase profitability one mission at a time. Another option is to get QuickBooks through TechSoup, a membership organization that offers software to qualifying nonprofits at a significant discount. Join It, Findjoo, and Kindful are just a few examples of nonprofit software that integrates with QuickBooks. If you’re a WildApricot user (or you’re thinking of becoming one), you’ll be happy to know that you can import your WildApricot data into QuickBooks in just a few clicks. If you run a nonprofit, the importance of meticulous record keeping cannot be overstated.

  • QuickBooks understands this and has a function that automates this type of accounting.
  • Use QBO’s “class tracking” feature to link any transaction to a specific grant or fund.
  • For example, a label called “Create a Sales Receipt” in QuickBooks Pro is the equivalent of the “Enter Donations” label in QuickBooks Nonprofit.
  • Except for this, it contains all of the features found in the local, on-premises version.
  • You’re allowed to have more than five users, and you can customize access by role.
  • This church management software is ideal for small to medium churches.

Small to midsize nonprofits will be best served by QuickBooks Premier, QuickBooks Premier Plus or one of the QuickBooks Online options. QuickBooks has adopted a subscription model for Premier products starting with QuickBooks Premier 2022. Pricing for QuickBooks Premier 2022 is not currently available through TechSoup. Pricing does not include any add-on features, such as payroll or applications. Billie Anne has been a bookkeeper since before the turn of the century. She is a QuickBooks Online ProAdvisor, LivePlan Expert Advisor, FreshBooks Certified Partner and a Mastery Level Certified Profit First Professional.

Even if you’re an existing user of the desktop version, the QuickBooks customer support team can help you move your accounting to the cloud. QuickBooks Online is a cloud-based accounting software made by a company called Intuit that is specifically designed for small and medium-sized businesses. Adding payroll to your subscription is an additional monthly fee. Payroll services start at $45/month plus $5/month per employee. There are plenty of nonprofit programs out there that churchescould make work, but Breeze wanted to make software specifically created with churches in mind.

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Financial statements can be a major headache for nonprofits. ZipBooks generates reports for you, so you don’t have to break out your calculator. If your organization has a computer and an internet connection, you can use Intuit’s QuickBooks Online for your accounting – it was designed to be both user-friendly and budget-friendly. It can also be modified to meet the specific needs of a variety of company types. As a nonprofit, minimizing your overhead expenses is essential. And while you may have very specialized accounting needs, a full-time bookkeeper might not be in your budget.

The 5 Best QuickBooks Online Nonprofit Integrations

You can also purchase a training and consulting plan to get your software up and running easily. Breeze offers an impressive number of features designed specifically for churches. It allows you to manage contacts, tithes, and events, as well as online giving and volunteers.

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TheNuts & Boltsshows you have to get around QBO, how to set up the system to work with grants, funds, programs and donors, and how to do basic accounting. Our ongoing accounting and advisory services are year-round partnerships to keep your nonprofit’s finances healthy and relieve your stress. This way, you can focus on the activities that power your mission. Review our service offerings and apply for the service that best suits your nonprofit’s needs. Our team will review your application to determine whether we are a good fit for your organization’s needs.


Payments Everything you need to start accepting payments for your business. Your Guide to Starting a Business The tools and resources you need to get your new business idea off the ground. Find out who they are and how to properly manage their involvement so you can improve your programs and fundraising efforts.

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Whatever the case is, nonprofits are relying on cloud-based technology to have their workforce access information from wherever they are. Diamond includes all the features of QuickBooks Desktop Enterprise Platinum edition with the exception of Enhanced Payroll. Diamond also includes QuickBooks Assisted Payroll and QuickBooks Time Elite time tracking.

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